How much does a visitor management system cost?

It depends on scale and features: a single-point visitor kiosk for a small office starts in the low thousands of RMB; a mid-size office building with multiple lanes plus a platform runs around tens of thousands; large campuses with many sites need a custom quote by location and integration. Survey your requirements first, then evaluate.

How do visitor pre-booking and access control work together?

Once approved, temporary access is pushed automatically; the visitor scans a face or QR code to reach the authorized zone. Permissions can be limited to floor and time window and expire automatically — no manual door opening needed.

Is visitor facial data secure?

Faces are sensitive personal data. We require notice and consent, collect minimally, encrypt at rest, and state purpose and retention clearly per PIPL. Sensitive units can deploy privately so data never leaves their domain.

Can it integrate with our existing access or HR system?

Mature solutions use a platform as the hub and connect with existing access, elevator control, parking, and HR or attendance systems. Confirm the vendor’s open-interface capability when selecting.

Can registered visitor license plates be released automatically?

Yes. After a visitor plate is registered, entrance LPR releases the vehicle automatically, closing the people-vehicle loop with facial passage for a better reception experience.

Visitor Management

Administrators can enter basic visitor information — name, ID number, contact — into the back-office system.

Upon arrival, visitors use front-end devices for face recognition or scan an electronic credential; the system automatically identifies and records their identity and arrival time.

The back-office system can statistically analyze visitor data and generate visitor reports and flow charts to support management decisions.

Administrators can manage visitor appointments — time, location and access permissions — through the back-office system.

The system monitors visitor entries/exits in real time, recording arrival time, departure time and visited area.

The system identifies abnormal or unauthorized visitors and alerts relevant staff via alarm or push notification for timely action.

Used to capture visitors’ face information and match it against the visitor database.

Used to scan visitors’ electronic credentials, such as tickets or electronic invitations.

The smart visitor-management system is a solution that uses IoT, cloud computing and face recognition to manage and control visitor access to campuses, enterprises and other venues. Its general architecture and functions are as follows:

Enterprise

◆ Improve security and access management

◆ Simplify the visitor registration process

◆ Access records are traceable

◆ Provide effective basis for security incidents

◆ Enhance the company’s smart-management image

Managers

◆ Achieve precise digital management

◆ Reduce security loopholes

◆ Accurate data for easy decisions

◆ Quickly respond to superior inspections

◆ Effectively control personnel

External visitors

◆ Simple registration, saving time

◆ Book in advance, self-service access

◆ No re-registration on return visits

◆ Feel respected and welcomed

Security staff

◆ Digital registration, improving professionalism and image

◆ Smart identity recognition, reducing excessive communication

◆ Simplified operation, less pressure and lower difficulty

Admin — approves

Mini-program — initiates request

1. Visitor initiates request

2. Host reviews and authorizes

3. Invitation code / face verification to pass

Method 2: Online booking

Method 3: Temporary visit

Admin — approves

Mini-program — fills in visitor info

1. Visitor scans on-site to apply

2. Host reviews and authorizes

3. Invitation code / face verification to pass

Method 1: Invitation visit

Admin — approves

Mini-program — shares invitation

1. Host initiates invitation

2. Visitor code generated after submission

3. Invitation code / face verification to pass

Booking methods

Access terminal: once the visitor is approved, access permission is pushed automatically and the visitor can reach the target area on their own.

Vehicle recognition: when registering a visit, the visitor’s plate can be added; after approval, the vehicle is auto-recognized at entry.

Elevator linkage: after the visitor passes the lobby gate, data syncs to the elevator system and sends them to the designated floor.

Large-screen sync: after the visitor enters via the terminal, info syncs to the company’s internal screen in real time, updating visitor status.

Enterprise

Managers

External visitors

Security staff

Admin — approves

Admin — approves

Admin — approves

Booking methods

常见问题

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